Job title: Business Support Administrator – Natspec, Nottingham
Salary: £26,500-£28,500
Hours: 25 – 37.5 per week
Main geographical location of role: Nottingham, NG5 2AT
Closing date: 29 November 2026
Where do applicants need to apply (preferred option): beth.mobbswhite@natspec.org.uk
Job description
Hours: Full-time or part-time considered (minimum 25 hours per week). To ensure smooth daily operations, we would ideally prefer any part-time hours to be spread over 5 days (Mon-Fri), but we welcome an open discussion during the interview stage.
Location: Remote / hybrid working is the norm across our team but we do require this postholder to be able to easily attend our Nottingham office (NG5 2AT) as required by the role.
Salary: £26,500 – £28,500 FTE
30 days annual leave p/a + bank holidays
About the company
Natspec is the membership association for organisations offering specialist further education and training for students with learning difficulties and/or disabilities.
Our activities include supporting members through events and guidance; influencing policy by representing members to government; and supporting the wider FE sector with training, projects, partnerships and inter-college activities, such as Natspec Games and Student Parliament.
Please see our website for further details of our team and our activities.
About the role
Reporting to the Business Support Manager, this post will support Natspec’s day-to-day office operations, ensuring they run smoothly and efficiently. The role holder will also work closely with our external finance officer to ensure clear and accurate financial administration across the organisation. Please note that the role does not directly handle bank reconciliations or execute payments.
This is a great opportunity for someone who enjoys working with numbers, keeping things organised and supporting a busy, friendly team.
As our Business Support Administrator, you’ll be:
- Using Excel, Word and Outlook on a regular basis
- Supporting the wider team with general office administration and project support
- Maintaining accurate records and data systems
- Supporting the Business Support Manager to improve data quality, functionality, and team usage of the CRM database
- Acting as the communication bridge between Natspec and the external finance officer
- Submitting payment requests and expense claims for processing, ensuring all transactions are properly authorised and coded
- Preparing spreadsheets and documents, providing clear and accurate information for the creation of invoices
- Investigating missing receipts and unexplained transactions when these are spotted by the finance officer
- Overseeing the contracting, purchasing and payment of goods and services within finance approval limit
- Processing new membership applications, ensuring all processes are followed in good time and details are correctly logged on relevant systems
- Ensuring the Natspec office remains professional and well organised, including maintaining office supplies, dealing with post, and managing our asset inventory
- Providing cover for the training and events administrator during times of leave
- Attending large events for general event support
About you
We are looking for someone who takes pride in getting the details right and brings a positive, solutions-focused approach to their work. This is a fantastic opportunity for anyone looking to work in a small, collaborative team where they can really make a difference.
You will ideally have:
- strong working knowledge of Microsoft Excel and Word
- excellent attention to detail
- good numeracy and literacy skills
- a flexible, ‘can do’ attitude
- a proactive, team-focused approach
- good communication skills: able to listen, respond and gather information
- experience of using Stripe (desirable not essential)
You’ll be confident:
- working with numbers and data
- using new systems and processes
- working with the team at all levels
- owning a list of open items and tracking them to completion, including chasing senior leaders
- supporting internal communication and distributing information
- updating and maintaining databases with accurate and organised information
- self-motivating in a remote team
- prioritising a varied workload and respond quickly to change
- using appropriate initiative to take tasks forward once trained
Why join us?
Alongside a friendly and supportive working environment, we offer:
- training and development opportunities to support your personal and professional goals
- 30 days annual leave plus statutory bank holidays
- free, on-site office parking
- wellbeing and volunteering scheme, after successful probation period
- twice yearly company-wide away days, giving you the opportunity to engage with colleagues in person
How to apply
While relevant experience is a bonus, it’s not our only metric. As a small company, every person we hire directly shapes our team. That’s why we prioritise alignment with our values and company culture over a checklist of skills and experience. Even if you don’t meet all of the criteria, if you think you’ll make a positive contribution to our team, have a willingness to learn, and can show a commitment to growing alongside us, please send your CV, along with short answers to the below questions, to beth.mobbswhite@natspec.org.uk by midnight on Sunday 29 November.
- What part of this job description caught your attention the most?
- What specific perspective, skill, or experience do you bring that would make our team stronger?
- Are you applying to work full- or part-time? If part-time, please confirm how many hours per week you would be looking to work.
Please note that we do not use AI in any part of our recruitment process. In order to ensure we get an authentic sense of the people applying, we would ask you to consider not using AI when answering the above questions.
We are committed to creating an inclusive workplace where everyone can thrive and therefore welcome applications from candidates of all backgrounds. Practice-based interviews will be held for successful applicants. Full details will be confirmed in interview offer emails.
Employment will be subject to appropriate pre-employment checks, including an enhanced DBS, satisfactory references and the right to work in the UK.
Deadline for applications is midnight 29 November. Shortlisted candidates will be notified by 4 December and interviews will take place on Friday 11 December. If you would like an informal chat about this job, please get in touch with beth.mobbswhite@natspec.org.uk