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The voice of specialist further education

Individualised Learner Record (ILR)

All publicly funded education providers must collect and return data about their learners. The further education and skills sector in England uses the Individualised Learner Record (ILR) to collect data about learners. The ILR is an electronic data return, submitted to the ESFA, and it is essential that all providers submit accurate data because the ILR is used to calculate their funding, and also contributes to all official government statistics. This page aims to give you an introduction and some top tips for the ILR, but all providers should check official ESFA guidance before submitting their return. You can also attend our ILR training course for more information.

ILR top tips

Natspec has produced an ILR top tips guide to help specialist colleges complete it successfully. It uses information published by the Department for Education (DfE) and the Education and Skills Funding Agency (ESFA). Providers should note that the information may be amended by DfE and/or ESFA at any time and should refer back to the links provided at the end of the document for full details.

Summary of useful links

These resources may also help you when filling in your ILR return

Upcoming Workshops

Natspec runs a number of workshops and drop-in sessions focussed around the ILR and completing it successfully, aimed at first timers and experienced professionals. These cover not only how to successfully complete the ILR but also the reasons why the data is gathered, and how colleges can make use of it.

New to the ILR? Getting it right first time

11 January 2022
This training is aimed at staff who have little or no experience of creating or returning Individual Learner Records (ILR) and require an introduction to the basics.

The ILR drop-in and Q&A session

18 January 2022
This session gives colleagues the opportunity to ask and discuss ILR related issues or queries, especially in advance of the R06 data return in February.

The ILR in practice

2 February 2022
As a follow up to our “New to the ILR” workshop, we look here at a practical application of the cycle of returning Individual Learner Records (ILR), and importantly the analysis of data checking, error reports and their resolution.

New to the ILR? Getting it right first time

22 April 2022
This training is aimed at staff who have little or no experience of creating or returning Individual Learner Records (ILR) and require an introduction to the basics.

The ILR in practice

18 May 2022
As a follow up to our “New to the ILR” workshop, we look here at a practical application of the cycle of returning Individual Learner Records (ILR), and importantly the analysis of data checking, error reports and their resolution.

The ILR drop-in and Q&A session

26 May 2022
This session gives colleagues the opportunity to ask and discuss ILR related issues or queries, especially in advance of the R10 data return in June.

The ILR drop-in and Q&A session

6 September 2022
This session gives colleagues the opportunity to ask and discuss ILR related issues or queries, especially in advance of the R13 data return this month.

New to the ILR? Getting it right first time

27 September 2022
This training is aimed at staff who have little or no experience of creating or returning Individual Learner Records (ILR) and require an introduction to the basics.

The ILR drop-in and Q&A session

5 October 2022
This session gives colleagues the opportunity to ask and discuss ILR related issues or queries, especially in advance of the R14 data return later this month.

The ILR in practice

13 October 2022
As a follow up to our “New to the ILR” workshop, we look here at a practical application of the cycle of returning Individual Learner Records (ILR), and importantly the analysis of data checking, error reports and their resolution.

The ILR drop-in and Q&A session

22 November 2022
This session gives colleagues the opportunity to ask and discuss ILR related issues or queries, especially in advance of the R04 data return in December.
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